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Managing Beltane During Covid

 

2020 gripped all of us with the realities of the Covid pandemic. As we emerge into 2021, we feel urged to support the community's need for connection. To do that, we evaluated our event using a handbook written with guidance from the CDC, WHO, and DHS. We have also consulted with an infection control director in Mississippi, and will reach out to local officials for further guidance. Your cooperation in following these protocols will allow us to keep this festival running. We can establish the safest rules ever, but everyone needs to embrace some personal responsibility to make the rules work. We reserve the right add protocols to this list and/or cancel the festival at any time if, during another evaluation, we feel that the risk to attendees has grown.

Check-in

  • Our event will be limited to 150 total people in our 50 acre outdoor space, which complies with the current modified phase two guidelines for Louisiana.

  • Every attendee will be required to provide proof at the gate of one of the following:

    • Covid vaccination

    • A 72-hour old or less Covid test showing a negative result

    • A positive Covid antibody test that is more than one month old

  • Your temperature will be taken at the gate. Anyone with a temperature over 100 degrees Fahrenheit, along with their traveling companions, will not be allowed entry.

  •  Electronic agreements need to be signed, which will include (but are not limited to):

    • A liability waiver

    • Photography release form

    • Acknowledgement of festival rules

    • Agreement to abide by Covid protocols

  • If documents aren't signed in-advance (the safest option), volunteers will have electronic documents available on an iPad at the gate.

  • Additionally, we will ask attendees to pick their campsite and "pod/clan members" in-advance on a map.

  • All attendees will be given a list of Covid-19 symptoms, local testing centers, and local hospitals/urgent care facilities.

  • Attendees cannot exit/enter at-will. Once you leave the festival, you cannot come back in.

  • Wristbands of various colors will be issued at the gate. Different colors will represent levels of comfort with others, such as:

    • "Stay six feet away at all times."

    • "I'm ok with elbow bumps"

    • "I accept hugs, with permission"

  • We encourage those who are immunocompromised to bring/wear a red bandana on their head or around their neck as an obvious and easy-to-spot indicator.

  • You must wear a mask to check-in. No mask = no entry.

  • Enthusiastic consent has been a feature of our event for years. This year, it also applies to people who aren't comfortable with close interaction. Please respect others' positions on social distancing. We also encourage people to be vocal if they feel uncomfortable with someone else's proximity.

Clubhouse

  • There will be volunteers present to sanitize all high-touch surfaces.

  • No classes or group gatherings of any kind will be allowed in the clubhouse.

  • Each indoor sleeping area will be restricted to those "pods" who reserved the space.

  • The bathrooms will be restricted to two people at a time. Showers are restricted to one person at a time.

  • Shower times will be first-come, first-served, except early morning showers, which will be reserved for the immunocompromised and those over 65. 

  • All shower items should be brought in and taken out each time.

  • Bathrooms are equipped with soap and paper towels. All areas around the clubhouse will have bottles of hand sanitizer.

  • The clubhouse and pool areas require masks.

  • The pool area will allow a certain number of people at one time, and each person limited to two hours at a time.

  • The jacuzzi will not be in operation during the festival.

Camping

  • All campers will be required to select their campsite in advance and identify everyone in their "clan/pod."

  • Camping areas will be restricted to the tree lines along the east, west, and south side of the campground, past the small oak.

  • Campers with a medical need for electricity will be allowed to camp behind the clubhouse.

  • Hand washing/sanitizing stations will be set up in easy walking distance of campsites.

  • Taxi service will be available for attendees with medical issues that make walking difficult (indicate at check-in if you need this service).

  • In your personal campsite, you are allowed to relax without your mask ALWAYS BEING MINDFUL of your proximity to others. When visiting other campsites, please wear your mask.

  • If you require supplies from outside the camping area, you cannot leave to go get them. Rather, we will provide contactless campsite delivery of supplies twice a day. Payments for supplies must be made electronically. Details on our process will be posted separately on our news page.

  • While this is a BYOB event, your personal alcohol must remain at your campsite for the entire event. There will be a cash bar available in the evenings to provide drinks in group areas.

Classes/Group Activities

  • All classes will be limited to 15 attendees. You must sign up in advance. For popular classes, we will double-up.

  • You must remain six feet apart during classes. Each teaching area will have measured and mark areas where you can sit at a safe distance from others.

  • Masks must be worn for all classes.

  • The Beltane hunt and ritual will be re-tooled to provide an alternative, but nonetheless fun, means to choose our May Queen and Oak King.

  • During ritual, any food or drink provided will be separated into individual containers.

Food/Alcohol

  • Our Saturday night feast will consist of pre-boxed appetizers, carnivore meals, special dietary meals, and deserts on tables surrounding the feast area, and each attendee will pick up their own meal.

  • Coffee will be served in the mornings in the clubhouse kitchen by a server. 

  • Personal alcohol must be kept at your own campsite. No one will be allowed to participate in any group activities if they show signs of inebriation.

  • We ask attendees not to share the same cigarette, cup, bottle, etc.

  • We will provide a cash bar on Friday and Saturday night, which will also be equipped with cans of soda, bottled water, and flavored water. 

  • Other than the Saturday night feast, we ask that you consume your meals in your camp area, so that there are no issues with forgetting to put the mask back on around others.

Masking/Social Distance

  • In all areas of the campground, masks will be required. There are two exceptions:

    • Your personal campsite

    • In the open field away from others

  • The festival "safety satyrs," volunteers charged with mask enforcement, will be coming around to "poke" attendees with their big sticks when they see infractions.

  • We will give friendly reminders when masks slip. Not wearing a mask at all will be treated differently.

    • 1st occurrence: you will be reminded by a volunteer, presenter, etc.

    • 2nd occurrence: you will be asked to leave the group activity you're participating in.

    • 3rd occurrence: you will be asked to pack-up and leave the event, without refund.

  • All planned group activities and classes will space attendees apart at least six feet.

  • There will be floor markers in the pool area and clubhouse to space out people waiting for coffee or the bathroom.

  • Campsites will be spaced out to provide optimum breathing room between tents.

Medical

  • A medical tent will be established near the clubhouse to address common rural festival ailments (sunburns, bee stings, allergies, etc.)

  • We are calling on two medical professional volunteers to provide medical service during the event. 

  • Temperature checks will be done throughout the event.

  • Attendees are responsible for letting medical staff know if they experience Covid symptoms, including but not limited to:

    • Fever

    • Body aches

    • Coughing

    • Loss of smell/taste

    • Digestive issues

  • If our medical staff determine that an attendee's symptoms meet the criteria for Covid, that attendee will be asked to leave with their party, and go to an urgent care for a rapid Covid test. The festival activities will be paused, and attendees will be asked to remain at their campsites while we wait for the results.

  • If  an attendee tests positive for Covid during the weekend, we will establish a contact tracing protocol we have developed. Once it is complete, we will shut down the festival and attendees will be asked to go home, get tested, and isolate while waiting for results. If the attendee tests negative, we will make that announcement and resume activities.

  • If an attendee is unable to transport themselves for testing and they didn't arrive in a group, they will be required to call a rideshare service for transportation to urgent care (there will be an Uber/Lyft driver with protective gear on-site.

  • All attendees are asked to reach out to festival organizers if they test positive for Covid within two weeks post-festival. It is our responsibility to notify attendees of possible exposure.

Proceeds from each event are donated to a 501c3 charity. Please consider giving to support worthwhile causes affecting the Pagan community.

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Gryphon's Nest Campground is located at 19306 Bull Run Rd., Springfield, LA 70462.  Don't rely on MapQuest or your GPS systems-they never get it right!  Also when you get closer to the campground you may lose phone signal!  

Click to learn more.

2021 New Orleans Lamplight Circle. All rights reserved.

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